Did Your Grandfather Work for the Railroad?
February 22, 2025 1 Comment
Finding my grandfather’s railroad pension papers gave me exciting details of his life to add to his narrative, such as work and wage history. As a bonus, I was thrilled to know he worked for the railroad because the little boy in me was fascinated with trains.
Most employment records should give you exciting information about your ancestors. Unfortunately, finding their employment records is rare due to privacy concerns and the destruction of files after the closing or merger of businesses. Railroad records are the exception.
Fortunately, many historical groups have saved the files of defunct railroads, with the Railroad Retirement Board (RRB) being the largest resource of personal papers of railroad workers. In the 1930s, Congressional legislation established the RRB to protect and administer the pensions of all railroad employees for all companies. Their files include the employee’s pension applications, numerous papers concerning service dates, and, sometimes, a listing of their monthly wages. The files may also include marriage and insurance information.
Knowing my grandfather’s monthly wages told me about his loss of work during the 1922 railroad strike. His wage history during the depression indicated he lost few work hours and got wage increases. He did well and could afford to purchase a luxury car in 1938. The papers also pinpointed the start of his health problems in 1949 and his disability pension in 1950. These documents were a treasure trove of information that added rich detail to his family history.
Access to the files for retirees falls into three stages. First, the RRB holds the files for those receiving pensions. Then, after the person dies, the board keeps their file for seven years. Lastly, after this waiting period, the board sends the inactive files to the National Archives. Use the webpage https://www.archives.gov/atlanta/public/railroad-retirement-board-records to obtain copies of the inactive files for your ancestors.
Ancestry.com has a searchable index, U.S., Railroad Retirement Pension Index, 1934-1987, based on the RBB files at the National archive. Unfortunately, the database does not offer images of the records. Additionally, my experience indicates the database is incomplete.
Other Employee Records at Ancestry.com
Ancestry.com has other railroad-related and non-railroad-related employment databases. Similar to the RRB files, they should add rich details to your family history if you find your ancestor in the files.
U.S. employment databases on Ancestry.com
• U.S., Chicago and North Western Railroad Employment Records, 1935-1970
• Utah, U.S., Select Union Pacific Railroad Personnel Records, 1890-1965
• California, U.S., Railroad Employment Records, 1862-1950
• Wisconsin, U.S., Employment Records, 1903-1988
• New York, U.S., State Employment Cards and Peddlers’ Licenses, 1840-1966
• U.S., Panama Canal Zone, Employment Records and Sailing lists, 1884-1937
• Colorado, Steelworks Employment Records, 1887-1979
• Brooklyn, New York, U.S., Bethlehem Steel Shipyard Employment Cards, 1908-1965
• Pennsylvania, U.S., Coal Employment Records, 1900-1954
Non-U.S. employment databases on Ancestry.com
• UK and Ireland, Commissioners’ Report of Children’s Employment, 1842
• The U.K., Railway Employment Records, 1833-1956
• Canada, Rideau Canal Rents, Property and Employment Correspondence, 1826-1855
• Tasmania, Australia, Teacher Employment History Cards, 1886-1945
• Tasmania, Australia, Railway Employment Records, 1903-1977
• New South Wales, Australia, Registers of Police Employment, 1847-1885
Pullman-Standard Employment Records
Another exciting resource for railroad-related employment records is those of former employees of the Pullman-Standard Corporation. Pullman was the leading producer of railroad passenger cars in the early 1900s and also employed the porters who serviced these specialty cars. Pullman-Standard hired thousands of workers from Northwest Indiana and Chicago at their Hammond, Michigan City, and Chicago locations. Since employees routinely transferred within the Pullman-Standard plants in Indiana and Illinois, you may find information on a particular employee in the files of both sites.
Chicago Works
The South Suburban Genealogical Society (SSGS) in Crestwood, Illinois, somehow saved the personnel files for the employees from the now-closed Pullman Standard Car Works plant in Pullman, Illinois (now part of Chicago). The group found the documents in a wood kiln in Hammond, Indiana, waiting for destruction.
There are approximately 200,000 individuals in the SSGS collection, and each person’s packet is different. Among the files are birth certificates, military documents, pictures, work histories, education records, and death certificates. Between January 1983 and 1989, SSGS used over 2,560 volunteer hours to alphabetize, clean, re-box, and index more than a million documents previously kept in numerical order. Unfortunately, there are no plans to digitize the files, which contain many delicate original copies.
Their research library is at 3000 W. 170th Place, Hazel Crest, Illinois. However, the society does not allow family researchers to browse the files, which are very fragile in some cases. SSGS staff will search the Pullman files at no charge to find if your ancestor is in the records, but there is a fee if you order a copy. You can contact SSGHS using their email, info@ssghs.org, or phone at (708) 335-3340 to request a search.
Indiana Plants
The Indiana Regional Archives at Calumet holds the employee records for the defunct Pullman Car Works in Hammond, Indiana. Volunteers from the Northwest Indiana Genealogical Society cataloged these records and made a searchable index available on the NWIGS website, http://www.rootsweb.ancestry.com/~innwigs/, using their Online Archives or Research Resources page.
Service Personnel
The Newberry Library in Chicago holds the files of the Pullman car service employees, such as Porters and other staff. Contact the reference librarians at (312) 255-3512 (leave a message) or email your request using their webform at https://www.newberry.org/contact-librarian.
I was lucky to find the rich details of my grandfather’s employment. Even if you initially can not find similar information for your ancestors, don’t give up. Continue searching the local library collections, genealogy society, and historical society where your ancestors lived. You may not be successful, but you will not know until you try. Finding them may unlock some magic.



