Get Organized!

Success in our genealogy research will come more accessible if we are organized. Being organized allows us to quickly access what information we have and keep us on the correct path to find more information.

Being organized means we can quickly find all of the information we have on an individual to do the next search. I also believe it means we can quickly review what we have for an individual to restart our search for his documents after being away from his details for a while.

I do not rely on rows of cabinets and piles of color-coded folders to retrieve my information. I found storage space is always in demand and never enough when you have paper copies. So I now save only electronic copies. My laptop, thumb drives, and external hard drives give me all the space I need to store my copies. They are also easier to carry when I am going to a library or archive to do research.

The most challenging aspect of saving electronic copies is labeling my files with a consistent naming system. Our computers will automatically sort our files alphabetically, so our files need names that place them in a predictable order. In addition, the naming system will allow us to find and review the documents quickly.

However, the most critical aspect of my organization system is prioritizing compiling the information from my documents into summaries for each ancestor. This step is because summaries are the core document in my research method and organization.

Benefits of Summaries

  1. Lists everything I have found for an individual in one place
  2. I can quickly find the criteria  needed to do the next search
  3. The summaries make my research efficient
  4. I spend less time searching my files and more time finding more documents
  5. The system also allows me to analyze the summaries to see what I need to do next and see the stories in the information I found.
  6. Its format is flexible, and I can easily add information in a logical order
  7. It is readable and understood by our non-genealogist family members so we can exchange our treasure-trove of stories
  8. Listing the information in chronological order allows our ancestor’s story to develop and reveal itself to us as we do our research.
  9. Combining the individual summaries is the beginning of our written family history.

Saving the documents using an organized system is essential, but organizing the information that is in the documents is critical to our success. The summaries are the core of my research, and the family histories that I publish for my grandchildren come directly from these crucial narratives.

Begin compiling your data into summaries to be more successful and having more fun!

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